Paperless Forms by Datahex

Paperless Forms is a food safety compliance software that replaces paper checklists and records with intuitive digital forms. Teams can enter data directly on the production floor, receive instant alerts when issues arise, and centralize all records in a secure, cloud-based system.

Key features for Paperless Forms

• Customizable Digital Forms
  Digital checklists for sanitation, temperature, hygiene, and equipment monitoring with photos, electronic signatures, and timestamps.

• Instant Alerts and Corrective Actions
  Automatic alerts triggered when non-conformances occur, with corrective actions assigned and tracked through to resolution.

• Centralized and Secure Records
  Compliance data stored in the cloud, secured, and audit-ready, aligned with HACCP principles and GFSI/FSMA standards.

• Reports and Analytics
  Interactive dashboards and Power BI integration that turn raw data into actionable insights.

• User Experience
  Intuitive interface for employees with minimal training required, mobile access, multi-site support, and multi-language options.

Who it's for

Small, medium, and large food businesses looking for a food safety compliance software that is simple, quick to deploy, and free of technical complexity.

• Free Trial: Available on request

• Available on: Web, iOS, Android

Provision Analytics

Provision Analytics is a food safety compliance software that digitizes paper logs and creates configurable workflows. It ensures full process traceability, supports HACCP compliance, and integrates with third-party systems to centralize safety data and analytics.

Key features for Provision analytics

• Form Management
  Digital forms assigned to teams with deadlines, reminders, and overdue alerts to ensure tasks stay on track.

• Process Control & SOPs
  Built-in SOPs and rules that flag deviations instantly, helping reduce errors and maintain consistency.

• Inventory
  Inventory tracked by location through form submissions, with mock recalls completed quickly and full traceability.

• Analytics & Reporting
  Dashboards and reports that consolidate compliance data into trends, insights, and decisions.

Who it's for

Food manufacturers and processors of any size looking for flexible compliance and traceability tools. Ideal for companies managing multiple sites or connecting with ERP systems.

• Free Trial: No trial available

• Available on: Web, iOS, Android

TraceGains

TraceGains is a cloud platform that connects manufacturers and suppliers to streamline compliance with FSMA and GFSI. It centralizes ingredient, specification, and supplier data in a collaborative digital network.

Key features for TraceGains

• Supplier Forms
  Standardized digital forms that replace paper to speed up and improve supplier data collection.

• Non-Compliance Alerts
  Automated alerts that highlight issues with documents or COAs, enabling fast corrective action.

• Formulation & Specification Management
  Recipes and specifications managed with version control to track changes and ensure consistency.

Who it's for

Medium to large manufacturers needing centralized supply chain, R&D, and compliance tools with marketplace access.

• Free Trial: No trial available

• Available on: Web, mobile (for some features)

SafetyChain

SafetyChain is a digital plant management platform that unifies food safety, quality, and production. It captures real-time data to improve efficiency, reduce deviations, and ensure compliance.

Key features for SafetyChain

• Digital Forms
  Mobile checklists for sanitation, GMP, HACCP, and inspections, accessible on tablets and smartphones.

• Alerts & CAPA
  Automated notifications for out-of-spec results with corrective and preventive actions tracked through to closure.

• Centralized Records
  Data collected and stored from machines, sensors, and operators for real-time visibility.

• Reporting & Analytics
  Dashboards that highlight quality, supplier, and equipment performance to reduce risks.

Who it's for

Large production environments aiming to integrate food safety, QA, and plant operations into one system.

• Free Trial: No trial available

• Available on: Web, iOS, Android

iAuditor by SafetyCulture

iAuditor is a mobile-first inspection app for audits, checklists, and compliance monitoring, designed for teams on the move.

Key features for iAuditor by Safety Culture

• Digital Checklists
  Paper forms converted into smart digital checklists with photos, notes, and conditional logic.

• Task Assignment & Tracking
  Tasks assigned with due dates and tracked through completion, with reports that include signatures and timestamps.

• Analytics & Integrations
  Real-time dashboards, API connections, offline mode, and sensor integration for full visibility.

Who it's for

Food production, foodservice, and logistics teams needing a portable inspection and audit tool.

• Free Trial: Available on request

• Available on: Web, iOS, Android

MyHaccpPlan

MyHaccpPlan simplifies HACCP creation and management for small food businesses with guided, digital workflows.

Key features for MyHaccpPlan

• Guided HACCP Workflows
  Step-by-step instructions to build HACCP plans, ensuring nothing is overlooked.

• Automation & Preloaded Data
  Hazards, ingredients, and processes preloaded to reduce manual work and errors.

• Smart Decision Support
  Suggestions for CCPs and control measures based on industry best practices.

• Centralized & Searchable Plans
  HACCP plans stored digitally, fully searchable, and audit-ready.

Who it's for

Small food businesses needing an easy, affordable HACCP tool without complexity.

• Free Trial: No trial available

• Available on: Web

Icicle ERP

Icicle ERP is a complete enterprise system with integrated food safety, quality, and production modules.

Key features for Icicle ERP

• Integrated Modules
  Modules covering food safety, quality, traceability, production, maintenance, suppliers, and order management.

• Traceability
  Full traceability of lots and ingredients to ensure audit readiness.

• Hazard Analysis & Smart Suggestions
  Risk analysis with recommended controls, allergen management, and vulnerability tracking.

Who it's for

Large manufacturers seeking a full ERP solution with advanced food safety and real-time operational control.

• Free Trial: No trial available

• Available on: Web, iOS, Android

FoodDocs

FoodDocs uses AI to build HACCP programs and automate compliance tasks for food businesses of all sizes.

Key features for FoodDocs

• Smart Setup
  HACCP plans and control tasks generated automatically by AI in just minutes based on a short questionnaire.

• Digital Checklists & Guides
  Customizable forms with photos and videos, reminders, and autofill to save time.

• Centralized Records & Audits
  Team documents, records, and internal audits stored securely in one platform.

Who it's for

Restaurants, retail, healthcare, and multi-site businesses needing fast, easy compliance management.

• Free Trial: Available on request

• Available on: Web, iOS, Android

How to choose the right food safety software

• Define your needs

Before picking a software, clarify your goals. Are you replacing paper forms? Managing HACCP plans? Improving traceability? Or needing real-time visibility? This way, you can focus on solutions that effectively address your challenges.

• Consider your team’s skills

Not every solution suits every skill level. Choose a platform that matches your staff’s tech proficiency and provides accessible training.

• Focus on your compliance challenges

Identify the biggest pain points—audits, documentation, or inspections—so you can prioritize the features that matter most.

• Test with a demo or trial

Always test software within your real workflow. Look for user experience, performance, and customer support responsiveness.

• Think about growth and support

Your system should evolve with your business. Look for scalable solutions that provide ongoing support and regular updates.

• Ask key questions

Make sure the software can integrate with your existing systems, complies with global food safety standards, and offers a smooth onboarding and training process tailored to your team’s needs.

The future of food safety compliance

Digital food safety systems are now essential, not optional. In a competitive and regulated industry, they help businesses:

• Preserve high food safety standards

• Reduce the risk of recalls or contamination

• Improve operational efficiency and decision-making

• Centralize food safety documentation and audits

• Integrate real-time monitoring and verification tools

• Streamline food safety practices and inspections 

Whether you’re a small food business or a large manufacturer, adopting the right solution gives you control, confidence, and compliance.

How Paperless Forms can help

Paperless Forms makes the switch from paper to digital simple and fast. With minimal training, teams can track records, tasks, and corrective actions in one place. Automated reports and centralized data keep you audit-ready and compliant with HACCP principles, FSMA, and GFSI standards.