# Food Safety Solutions with Expert Support Trusted by 500+ innovative companies. Food safety is a team effort. Simplify compliance, strengthen knowledge, and build confidence with a system designed to make food safety simple across your organization. Make food safety your competitive advantage Proactive compliance Anticipate regulatory requirements and avoid costly mistakes. Tailored solutions Flexible services and software designed to meet your unique challenges. Improved efficiency Optimize processes, reduce costs, and increase productivity. Stronger brand trust Build customer loyalty through a consistent commitment to quality. Risk reduction Identify and manage risks before they become issues. Ongoing support Stay compliant with professional support at every stage. Audit readiness Be prepared for inspections with expert guidance. Expert advice Navigate food safety with experienced professionals. Trusted by ambitious startups and industry leaders. 500+ companies powered by Datahex. ## Flexible services for every stage of your growth **Consulting and support.** Get expert guidance tailored to your needs to build and strengthen your food safety management systems. **Training.** Equip your team with essential food safety knowledge and skills. **Food labeling.** Manage product compliance, registrations, submissions, and complex regulations with confidence. **Audit.** Comprehensive assessments to ensure compliance and quality. ## Our process 1. **Contact us** Request a call and speak with an expert. 2. **Free assessment** We discuss your specific challenges and goals. 3. **Define the plan** Receive a customized solution designed around your objectives. 4. **Put into action** We implement the solution and measure success together. Helping businesses succeed since 2001. ## Software that simplifies your operations and takes you further **Paperless Forms.** Collect and analyze live data with a mobile system that enables faster, smarter decisions. **Supplyline.** Stay up to date with automated supplier document tracking. **MyHACCPPlan.** Create and update HACCP plans with a tool designed to simplify compliance. Trusted by our customers, proven by consistency 01 “At Olymel, we are delighted with the exceptional services provided by Datahex. Their technical expertise, combined with outstanding customer support, has significantly optimized our operations. The dedicated team fully understood our needs and delivered solutions that exceeded expectations.” 02 “I sincerely thank Datahex for their outstanding collaboration in implementing our HACCP/GFSI (SQF) system. Their team demonstrated remarkable efficiency at every level, making the process seamless.” 03 “I am extremely pleased with the work completed by Datahex. The software stands out for its simplicity and efficiency, making my job much easier.” 04 “Having Datahex by our side ensures we are professionally represented with our clients while receiving exceptional service quality.” 96% customer retention rate. # Food Safety Consulting Services Work with experts who simplify compliance, streamline processes, and support your food safety journey at every stage. :contentReference[oaicite:1]{index=1} Get more done with expert guidance Improved compliance Keep your team up to date with regulations to reduce risks and penalties. :contentReference[oaicite:2]{index=2} Enhanced audit readiness Flexible services and software designed to meet your unique challenges. :contentReference[oaicite:3]{index=3} Insights Objectives Benefit from unbiased assessments and fresh perspectives. :contentReference[oaicite:4]{index=4} Customized solutions Address your specific needs with tailored recommendations. :contentReference[oaicite:5]{index=5} Cost efficiency Reduce errors and inefficiencies through expert guidance. :contentReference[oaicite:6]{index=6} Access to expertise Gain expert knowledge without the cost of a full-time hire. :contentReference[oaicite:7]{index=7} Time savings Focus on your operations while our experts manage compliance. :contentReference[oaicite:8]{index=8} Risk reduction Identify and correct risks before they become critical. :contentReference[oaicite:9]{index=9} Flexible support for every challenge Talk to an expert Obtain and maintain certifications with expert guidance aligned with industry standards. :contentReference[oaicite:10]{index=10} HACCP certification GMP certification GFSI certification Identity Preserved certification Build robust systems to safeguard food safety and streamline operations. :contentReference[oaicite:11]{index=11} GFSI food safety & quality control systems CFIA preventive control plan Allergen management programs Navigate recalls and incidents with expert support to protect your brand. :contentReference[oaicite:12]{index=12} CFIA and SFCR compliance Food labeling compliance Environmental monitoring programs Food fraud mitigation plans Mock audits Supplier audits Internal, second-party, and third-party audits Corrective action plans Ensure supplier compliance and optimize your sourcing process. :contentReference[oaicite:13]{index=13} Supplier management programs Supplier performance evaluation Ingredient risk assessments Tailored solutions to address unique challenges and support long-term operations. :contentReference[oaicite:14]{index=14} Helping businesses succeed since 1998 Standards 01 Governmental: USDA, SFCR, CFIA, MAPAQ, FDA 02 International: Codex Alimentarius, GFSI, BRC, SQF, FSSC 22000, CanadaGAP 03 Industry-specific: HACCP, GMP, FSMA 04 Certified claims: Organic, Halal, Peanut-free, Nut-free, Allergen control :contentReference[oaicite:15]{index=15} Industries Meat, poultry, fish, seafood Dairy products, eggs Fruits, vegetables, plant-based products Bakery, pastry, chocolate, ready-to-eat foods Beverages, alcoholic and non-alcoholic Pet food Dietary supplements Ingredients and commodities Canned and preserved foods Processors, private labels, co-manufacturing Warehousing, transportation, logistics Packaging materials, labeling Institutional and foodservice operations :contentReference[oaicite:16]{index=16} Trusted by our customers, proven by consistency 01 “At Olymel, we are delighted with the exceptional services provided by Datahex…” 02 “I sincerely thank Datahex for their outstanding collaboration…” 03 “I am extremely pleased with the work completed by Datahex…” 04 “Having Datahex by our side ensures we are professionally represented…” 96% customer retention rate. :contentReference[oaicite:17]{index=17} --- ## FAQ **What types of consulting services do you provide?** We offer support in certification preparation, compliance audits, HACCP plan development, supplier management, and more. :contentReference[oaicite:18]{index=18} **Do you help with specific food safety certifications?** Yes, we assist with certifications like HACCP, SQF, BRCGS, FSSC 22000, and others to ensure your business meets industry standards. :contentReference[oaicite:19]{index=19} **Can you customize your consulting services for our business?** Absolutely! We tailor our solutions to your specific industry, operations, and challenges to maximize impact. :contentReference[oaicite:20]{index=20} **Do you offer on-site and remote consulting?** Yes, we provide both on-site and remote consulting to meet your needs, regardless of location or time constraints. :contentReference[oaicite:21]{index=21} **How long does the consulting process take?** The timeline depends on your goals and needs. We’ll provide a clear roadmap after our initial assessment. :contentReference[oaicite:22]{index=22} **How do you help us prepare for audits?** We conduct mock audits, review documentation, and train your team to ensure compliance and readiness for internal or external audits. :contentReference[oaicite:23]{index=23} **Can you assist with supplier management and evaluation?** Yes, we help evaluate and monitor supplier performance, ensuring they meet your safety and quality standards. :contentReference[oaicite:24]{index=24} **What industries do you work with?** We work with food manufacturers, processors, distributors, retailers, and other businesses across the food supply chain. :contentReference[oaicite:25]{index=25} **Do you offer ongoing support after certification?** Yes, we provide post-certification support, including maintenance of compliance, system updates, and re-certification assistance. :contentReference[oaicite:26]{index=26} **What is the cost of your consulting services?** Costs vary depending on the scope of the project. Contact us for a customized quote based on your needs. :contentReference[oaicite:27]{index=27} **Can you help us develop a HACCP plan?** Absolutely! We guide you through every step of creating, implementing, and maintaining an effective HACCP plan. :contentReference[oaicite:28]{index=28} **Can you assist with food fraud prevention?** Yes. As part of our audit services, we assess your vulnerability to food fraud and help you strengthen your systems. We support the implementation of prevention programs that align with GFSI expectations and CFIA requirements. :contentReference[oaicite:29]{index=29} **How do you ensure confidentiality of our business information?** We take confidentiality seriously and adhere to strict non-disclosure agreements to protect your business information. :contentReference[oaicite:30]{index=30} **What sets your consulting services apart?** Our team brings over 25 years of experience, practical solutions, and a client-focused approach to deliver measurable results. :contentReference[oaicite:31]{index=31} # Food Safety Training Services Build confidence and competence across your team with practical food safety training designed for real-world operations. Strengthen your team with effective training Regulatory knowledge Ensure your team understands current food safety regulations and requirements. Improved compliance Reduce risks and non-conformities through consistent, structured training. Operational efficiency Equip employees with clear procedures and best practices. Audit readiness Prepare your team to respond confidently during inspections and audits. ## Training programs HACCP training GFSI training GMP training FSMA training Food labeling training Allergen management training Internal audit training Training is available online, on-site, or remotely to meet your operational needs. Helping businesses succeed since 2001. Trusted by our customers, proven by consistency 96% customer retention rate. --- ## FAQ **What types of food safety training do you offer?** We offer training on HACCP, GFSI standards, GMPs, FSMA requirements, food labeling, allergen management, and internal audits. **Are your training programs certified?** Yes. Our training programs provide certifications or attestations upon successful completion, depending on the course. **Do you offer on-site and online training?** Yes. Training can be delivered on-site, remotely, or online, depending on your preference and operational constraints. **Can training be customized for our company?** Yes. Training programs can be adapted to your industry, products, processes, and regulatory requirements. **Who should attend food safety training?** Training is suitable for food safety managers, quality assurance teams, supervisors, operators, and senior management. **How long do the training sessions last?** Training duration varies by topic and depth, ranging from short refresher sessions to full-day or multi-day programs. **Do you provide training for audit preparation?** Yes. We prepare teams showing how to respond to auditors, manage documentation, and maintain compliance before and during audits. **Is training available for small teams or large organizations?** Yes. Our training scales from small teams to large, multi-site organizations. **How often should food safety training be updated?** We recommend refresher training annually or whenever regulations, processes, or products change. **How do we get started?** Contact us to discuss your needs and we will recommend the most appropriate training program. # Food Labeling Compliance Services Ensure your food labels meet regulatory requirements and market expectations with expert guidance and practical solutions. Simplify food labeling compliance Regulatory accuracy Meet Canadian and U.S. labeling regulations with confidence. Reduced risk Avoid costly recalls, relabeling, and enforcement actions. Clear communication Provide accurate, transparent information to consumers. Audit readiness Ensure labels are compliant and documentation is ready for inspection. ## Food labeling support Nutrition Facts table creation Ingredient lists and allergen declarations Claims and statements review Label compliance for CFIA and FDA Product registrations and submissions Recipe and formulation analysis Label reviews for new and existing products Helping businesses succeed since 2001. Trusted by our customers, proven by consistency 96% customer retention rate. --- ## FAQ **What regulations do you support for food labeling?** We support food labeling compliance for Canadian and U.S. regulations, including CFIA and FDA requirements. **Can you review existing labels?** Yes. We review current labels to identify compliance gaps and recommend corrections. **Do you help create Nutrition Facts tables?** Yes. We create accurate Nutrition Facts tables based on recipes, formulations, and regulatory standards. **Can you support new product launches?** Yes. We help ensure labels are compliant before products go to market. **Do you assist with allergen declarations?** Yes. We ensure allergens are correctly identified and declared according to regulations. **Can you help with label claims and statements?** Yes. We review claims to ensure they are compliant, substantiated, and properly presented. **Do you support both small and large manufacturers?** Yes. We work with startups, SMEs, and large food manufacturers. **How do we get started?** Contact us to discuss your product and labeling needs. # Paperless Forms Paperless Forms is a food safety software that simplifies compliance and helps prevent risks before they escalate. Trusted by food manufacturers to digitize food safety and quality processes. ## Make food safety data work for you Collect, monitor, and act on food safety data in real time with a mobile-first solution designed for the plant floor. ### Real-time data collection Capture data directly from the production floor using mobile devices. ### Improved accuracy Reduce manual errors and eliminate paper-based records. ### Faster decision-making Access live data and insights to take action immediately. ### Audit-ready records Keep documentation organized, searchable, and always available for inspections. ## Designed for real operations Paperless Forms adapts to your processes instead of forcing you to change how you work. Digitize checks, inspections, and records without complexity. ## Key features Digital forms and checklists Real-time data monitoring Automated alerts and notifications Corrective action tracking Centralized data storage Offline data capture Customizable workflows User access management Data analytics and reporting Photo capture and attachments Timestamped and traceable records ## Built for food safety compliance Support compliance with food safety and quality standards, including HACCP and GFSI-based programs. Maintain consistent records across shifts, teams, and sites. ## Benefits for your team Reduce paperwork and administrative burden Improve visibility across operations Strengthen accountability Standardize processes Respond faster to deviations Be ready for audits at any time ## Who uses Paperless Forms Food manufacturers Processors Co-manufacturers Warehousing and logistics operations Multi-site organizations ## Results that matter Over 30 million digital checks completed. Trusted by 500+ food businesses. Helping businesses succeed since 2001. Trusted by our customers, proven by consistency. 96% customer retention rate. --- ## FAQ ### What is Paperless Forms? Paperless Forms is a digital food safety software designed to replace paper-based records and simplify food safety and quality management processes. ### What types of forms can be digitized with Paperless Forms? Food safety checks, quality inspections, sanitation records, monitoring logs, and other operational forms can be digitized. ### Can Paperless Forms be used on the production floor? Yes. Paperless Forms is designed for mobile use, allowing teams to collect data directly on the plant floor. ### Does Paperless Forms work offline? Yes. Data can be captured offline and automatically synchronized once an internet connection is available. ### Is Paperless Forms customizable? Yes. Forms, workflows, alerts, and user permissions can be customized to fit your specific operations. ### How does Paperless Forms support audits? All records are centralized, searchable, timestamped, and traceable, making audit preparation and execution easier. ### Can Paperless Forms track corrective actions? Yes. The system allows users to record non-conformities and track corrective actions in real time. ### Is Paperless Forms suitable for multi-site operations? Yes. Paperless Forms supports multiple sites with centralized oversight and reporting. ### How do we get started with Paperless Forms? Contact Datahex to request a demo or discuss your specific needs. # Supplyline Supplyline simplifies supplier document management by automating tracking, ensuring compliance, and keeping your records audit-ready at all times. Designed to help food manufacturers maintain visibility, control, and confidence across their supplier network. ## Take control of supplier compliance Centralize supplier documentation and eliminate manual follow-ups with an automated system built for food safety requirements. ### Automated document tracking Monitor supplier documents automatically and receive notifications when updates are required. ### Improved compliance Ensure suppliers meet food safety and regulatory requirements consistently. ### Reduced risk Identify gaps in supplier documentation before they impact your operations. ### Audit-ready supplier records Access organized, up-to-date supplier files instantly during audits. ## Built for supplier management Supplyline helps you manage supplier compliance without spreadsheets, emails, or manual reminders. Standardize how supplier documents are collected, reviewed, and approved. ## Key features Centralized supplier document repository Automated document expiration tracking Supplier notifications and reminders Document approval workflows Compliance status visibility Audit-ready reporting Multi-site supplier management User access and permissions Custom compliance requirements ## Support food safety standards Maintain supplier compliance with food safety programs and regulatory expectations, including HACCP and GFSI-based requirements. Reduce the administrative burden associated with supplier verification programs. ## Benefits for your organization Save time managing supplier documentation Reduce audit stress Improve supplier accountability Strengthen food safety programs Increase transparency across the supply chain ## Who uses Supplyline Food manufacturers Processors Co-manufacturers Distributors Multi-site organizations ## Proven results Trusted by 500+ food businesses. Helping businesses succeed since 2001. Trusted by our customers, proven by consistency. 96% customer retention rate. --- ## FAQ ### What is Supplyline? Supplyline is a supplier document management software designed to automate tracking and support food safety compliance. ### What types of documents can be managed in Supplyline? Supplier certificates, audits, specifications, insurance documents, and other compliance-related files. ### Does Supplyline send automatic reminders to suppliers? Yes. Suppliers receive automated notifications when documents are missing or expiring. ### Can Supplyline support multiple sites? Yes. The platform supports multi-site operations with centralized oversight. ### Is Supplyline suitable for small and large organizations? Yes. Supplyline scales from small operations to large, complex supply chains. ### How does Supplyline support audits? All supplier documents are centralized, current, and easily accessible for audits. ### Can compliance requirements be customized? Yes. Compliance rules and document requirements can be customized by supplier or category. ### How do we get started with Supplyline? Contact Datahex to request a demo or discuss your supplier compliance needs. # MyHACCPPlan MyHACCPPlan is a digital tool designed to help food businesses create, manage, and maintain HACCP plans efficiently and with confidence. Built to simplify compliance and reduce the complexity of HACCP documentation. ## Create and manage HACCP plans faster Develop and update HACCP plans using a guided, step-by-step approach aligned with regulatory and industry requirements. ### Structured HACCP development Follow a clear framework that supports hazard analysis and control measures. ### Centralized documentation Keep all HACCP-related records organized in one secure location. ### Easy updates and revisions Modify plans quickly as products, processes, or regulations change. ### Audit-ready HACCP plans Access complete, up-to-date HACCP documentation during audits and inspections. ## Designed for food safety teams MyHACCPPlan supports collaboration across teams while maintaining consistency and control. Reduce manual documentation and streamline HACCP management. ## Key features Guided HACCP plan creation Hazard analysis tools Critical control point identification Monitoring and verification records Corrective action tracking Document version control Centralized data storage Multi-user access Audit-ready reporting ## Support regulatory compliance Align HACCP plans with food safety regulations and GFSI-based requirements. Maintain consistent HACCP programs across products and facilities. ## Benefits for your organization Save time creating and updating HACCP plans Reduce documentation errors Improve compliance confidence Enhance audit readiness Support continuous improvement ## Who uses MyHACCPPlan Food manufacturers Processors Co-manufacturers Small and mid-sized food businesses ## Proven results Trusted by food safety professionals. Helping businesses succeed since 2001. Trusted by our customers, proven by consistency. 96% customer retention rate. --- ## FAQ ### What is MyHACCPPlan? MyHACCPPlan is a digital HACCP software designed to simplify the creation, management, and maintenance of HACCP plans. ### Who should use MyHACCPPlan? It is designed for food manufacturers, processors, and businesses required to maintain HACCP plans. ### Does MyHACCPPlan follow HACCP principles? Yes. The tool follows recognized HACCP principles and supports regulatory and industry standards. ### Can HACCP plans be updated easily? Yes. Plans can be updated quickly as processes, products, or regulations change. ### Is MyHACCPPlan audit-ready? Yes. All HACCP documentation is centralized, structured, and ready for audits. ### Can multiple users access the system? Yes. The platform supports multiple users with controlled access permissions. ### Is MyHACCPPlan suitable for small businesses? Yes. It is suitable for both small operations and growing food businesses. ### How do we get started? Contact Datahex to request a demo or discuss your HACCP needs. # About Datahex We help food businesses simplify food safety, compliance, and quality management with practical expertise and digital solutions. Food safety is complex. We make it manageable. ## Our mission To simplify food safety and compliance by combining human expertise with practical, easy-to-use digital tools. We believe food safety should support operations, not slow them down. ## Who we are Datahex is a team of food safety, regulatory, and technology experts dedicated to helping food businesses operate with confidence. We work alongside our clients to build systems that are clear, efficient, and aligned with real operational needs. ## What we do We support food manufacturers at every stage of their food safety journey through: Consulting services Training programs Audit support Food labeling compliance Digital food safety software Our solutions are designed to adapt to your business, not the other way around. ## Why Datahex Industry expertise Over 25 years of experience supporting food businesses. Practical approach Solutions grounded in real-world operations. Flexible support Services and software that scale with your growth. Trusted relationships Long-term partnerships built on trust and results. ## Our impact Trusted by 500+ food businesses. Over 30 million digital checks completed. 96% customer retention rate. Helping businesses succeed since 2001. ## Who we work with Startups and growing food brands Small and mid-sized manufacturers Large food processors Multi-site organizations ## Our values Simplicity Innovation Reliability Collaboration Continuous improvement # Contact Datahex Let’s talk about your food safety and compliance needs. Our team is here to help you simplify compliance, strengthen your systems, and move forward with confidence. ## Get in touch Request a call and speak with a food safety expert. Tell us about your business, your challenges, and your goals so we can guide you toward the right solution. ## How we can help Food safety consulting Training programs Audit support Food labeling compliance Digital food safety software ## What to expect A conversation focused on your needs Practical guidance from experienced professionals Clear next steps tailored to your operations Helping businesses succeed since 2001. Trusted by 500+ food businesses. 96% customer retention rate. # Boulart: A quality culture driven by teams, on the floor How going digital helped Boulart foster a quality culture, save time, and empower teams. ## About Boulart is an industrial bakery in Lachine that mainly manufactures ciabattas and today employs more than 200 people. From the very beginning, the company’s growth highlighted the importance of centralizing all quality and food safety data, which had previously been scattered between Excel and paper documents. **Industry** Food Manufacturing and Processing **Company size** 50–249 employees **Headquarters** Lachine, Quebec **Founded** 2007 --- ## Quick summary **Challenge** Boulart faced growing challenges as manual, paper-based processes made it difficult to ensure complete, accurate, and timely quality records. **Solution** By implementing Paperless Forms by Datahex, Boulart centralized its quality data, enhanced compliance monitoring, and enabled real-time, digital inspections. **Results** The transition to Paperless Forms saved time, streamlined audit preparation, fostered collaboration between teams, and reduced material losses. --- ## Project context The work of the person responsible for quality was heavy and tedious, and the preparation for regulatory audits required a lot of time and energy. The decision to adopt Paperless Forms came from the need to gain efficiency, structure follow-ups, and simplify document management. Quality was the first department to implement the tool, then other teams such as packaging, receiving, and production gradually joined in as the benefits became evident in daily operations. --- ## Challenge When she arrived at Boulart, Brigitte Gariépy joined a quality team that was still being structured. Rapid growth, increasing regulatory requirements, and the need to demonstrate compliance during audits quickly exposed the limits of existing tools and processes. Key challenges included: - **Quality department in development** Working methods and internal organization were still being built. - **Manual tools and follow-ups** Paper forms were used for frequent inspections, making traceability difficult and verification time-consuming. - **Complex audits and certifications** Preparing for SQF certification required gathering scattered information across multiple formats. - **Limited access to information** Historical data and training records were difficult to retrieve quickly. - **Limited resources** A small team had to manage an increasing number of compliance requirements. --- ## A tailored and collaborative adoption Paperless Forms was implemented progressively, starting with targeted training for two team members. This core group launched digital forms and gradually shared expertise across the department. Today, quality team members use iPads to perform inspections, add photos directly to forms, and access data in real time throughout the day. Certain team members became internal references, supporting continuous improvement and collaborating directly with Datahex. --- ## Impact on daily work and quality culture The use of Paperless Forms transformed quality from an administrative task into a daily, on-the-floor practice. - Increased presence and visibility of quality teams on the floor - Stronger collaboration between quality, production, engineering, and maintenance - Greater team involvement in reporting deviations and improving procedures - A perception of the tool as operational support rather than control --- ## Concrete benefits of using Paperless Forms - Significant reduction in time spent reviewing daily documentation - Faster adjustments through trend analysis - Reduced material losses - Improved production line performance - Real-time response to deviations - Better shift handovers and continuity - Stronger on-the-job training and knowledge sharing --- ## Why choose Paperless Forms As Boulart grew, managing quality with paper and spreadsheets became increasingly unreliable. Moving to a digital system made quality management more consistent, accessible, and aligned with continuous improvement objectives. --- ## Testimonial > “Paperless Forms really helped us structure our quality management. It allows us to be present on the floor, to react quickly, and to involve teams directly in food safety. It’s a tool that supports our daily work and strength # Congebec’s paperless transformation: A new era of food safety How going digital helped Congebec improve food safety, reduce paperwork, and streamline operations. :contentReference[oaicite:0]{index=0} ## About Congebec is a leading Canadian provider of cold and multi-temperature storage, warehousing, and distribution services. With a strong commitment to food safety and operational excellence, Congebec plays a key role in the Canadian and North American logistics markets. The company supports businesses in keeping their products safe and fresh while optimizing logistics and transportation from coast to coast. Backed by over 50 years of experience and a team of 550 dedicated employees, Congebec operates 16 modern and strategically located facilities across six provinces: Quebec, Ontario, Manitoba, Saskatchewan, Alberta and British Columbia. These facilities represent more than 65 million cubic feet of temperature-controlled space. :contentReference[oaicite:1]{index=1} **Industry** Storage and distribution :contentReference[oaicite:2]{index=2} **Company size** 250–999 employees :contentReference[oaicite:3]{index=3} **Headquarters** Quebec City, Quebec :contentReference[oaicite:4]{index=4} **Founded** 1974 :contentReference[oaicite:5]{index=5} --- ## Quick summary **Challenge** Congebec’s paper-based food safety system caused inefficiencies, errors, audit challenges, and excess paperwork. :contentReference[oaicite:6]{index=6} **Solution** By adopting Paperless Forms by Datahex, Congebec digitized its compliance processes, enabling real-time data entry and automated error detection. :contentReference[oaicite:7]{index=7} **Results** By adopting Paperless Forms by Datahex, Congebec has improved document accuracy, streamlined CFIA compliance, increased audit readiness, and gained the ability to manage issues in real time. These efficiencies have translated into significant time savings across teams and reduced paper use. :contentReference[oaicite:8]{index=8} --- ## Challenge Managing food safety documentation with traditional paper-based methods created several challenges: :contentReference[oaicite:9]{index=9} - **Time-consuming record-keeping** Employees had to manually fill out forms, increasing the risk of delays and errors. :contentReference[oaicite:10]{index=10} - **Challenges in preparing for audits** Regulatory inspections required significant time and effort to compile necessary documents. :contentReference[oaicite:11]{index=11} - **High paper consumption** The reliance on physical forms resulted in excessive paperwork and storage needs. :contentReference[oaicite:12]{index=12} - **Limited real-time visibility** Supervisors had to rely on delayed or incomplete data to assess food safety risks. :contentReference[oaicite:13]{index=13} Congebec needed a solution to modernize its compliance processes, improve operational efficiency, and reduce paperwork — all while maintaining its high food safety standards. :contentReference[oaicite:14]{index=14} --- ## Solution Congebec partnered with Datahex to implement Paperless Forms, a digital solution that streamlines food safety documentation and compliance tracking. The transition was carefully planned, with a phased rollout that ensured smooth adoption by employees across multiple facilities. :contentReference[oaicite:15]{index=15} The implementation process included: - Digitizing key food safety forms — Eliminating the need for paper-based records. :contentReference[oaicite:16]{index=16} - Providing training sessions for employees and supervisors — Ensuring a seamless transition to the new system. :contentReference[oaicite:17]{index=17} - Integrating real-time data capture — Allowing workers to instantly record food safety data via mobile devices. :contentReference[oaicite:18]{index=18} - Automating alerts for missing or incorrect entries — Reducing errors and improving the accuracy of compliance records. :contentReference[oaicite:19]{index=19} - Enhancing document accessibility — Making reports instantly available for audits without the need for manual retrieval. :contentReference[oaicite:20]{index=20} --- ## Concrete benefits of using Paperless Forms Since implementing Paperless Forms, Congebec has achieved significant operational improvements: :contentReference[oaicite:21]{index=21} - **Dramatic reduction in documentation errors** Employees now receive instant validation prompts to ensure all required information (e.g., dates, temperatures, signatures) is complete. :contentReference[oaicite:22]{index=22} - **Faster audit preparation** With all records stored digitally, compiling documentation for the CFIA and other regulatory bodies has become more efficient. :contentReference[oaicite:23]{index=23} - **Real-time issue management** Supervisors can now track and resolve food safety concerns immediately, with the ability to attach photos for better reporting. :contentReference[oaicite:24]{index=24} - **Increased efficiency across teams** Warehouse employees, supervisors, and quality assurance teams spend less time on paperwork and more time focusing on operations. :contentReference[oaicite:25]{index=25} - **Significant reduction in paper waste** Supporting Congebec’s commitment to sustainability by minimizing paper usage and storage needs. :contentReference[oaicite:26]{index=26} --- ## Why choose Paperless Forms By transitioning to a digital system, Congebec has streamlined compliance management, improved productivity, and enhanced food safety oversight. The move to Paperless Forms has not only simplified day-to-day operations, but has also positioned Congebec as an industry leader in leveraging technology for smarter, more efficient food logistics. With a commitment to continuous improvement, Congebec continues to explore innovative solutions that optimize operations and support the well-being of its employees — ensuring they have the tools they need to work efficiently and effectively. :contentReference[oaicite:27]{index=27} --- ## Testimonial > “Our experience with Datahex has been enriching. Not only do we feel confident that we can manage efficiently our documents as they should be, but we also enjoy working with a company that views innovation as an ongoing process rather than a once-and-done event.” > — Food safety coordinator, Eastern Canada, Congebec :contentReference[oaicite:28]{index=28} # Food Labeling Compliance: Requirements, Claims, and Best Practices Food labeling compliance is a critical responsibility for food manufacturers. Accurate labels protect consumers, support transparency, and ensure products meet regulatory requirements. Failure to comply with food labeling regulations can result in costly recalls, fines, and damage to brand reputation. Understanding requirements, managing claims, and applying best practices helps manufacturers stay compliant and competitive. ## Why food labeling compliance matters Food labels are regulated to ensure consumers receive clear, truthful, and accurate information. Regulatory agencies enforce labeling requirements to protect public health and prevent misleading claims. Proper labeling helps manufacturers: - Meet regulatory obligations - Avoid enforcement actions - Build consumer trust - Support market access ## Key food labeling requirements Food labeling regulations vary by country but generally require specific information to be clearly displayed on packaging. ### Mandatory label elements Product name Ingredient list Allergen declarations Net quantity Nutrition Facts table Manufacturer or distributor information Country of origin, when applicable Labels must follow prescribed formats, font sizes, and placement rules. ## Managing food label claims Claims can help differentiate products but must be carefully reviewed to ensure compliance. ### Types of claims Nutrient content claims Health claims Function claims Marketing and descriptive claims Claims must be truthful, not misleading, and supported by evidence where required. ## Common labeling challenges - Interpreting regulatory changes - Managing allergens accurately - Ensuring Nutrition Facts accuracy - Reviewing marketing claims - Launching new products quickly while remaining compliant ## Best practices for food labeling compliance - Review labels regularly - Stay informed on regulatory updates - Validate Nutrition Facts with reliable data - Document label decisions - Work with food labeling experts ## How Datahex can help Datahex supports food manufacturers with food labeling compliance services, including label reviews, Nutrition Facts creation, claim verification, and regulatory guidance. Helping businesses succeed since 2001. # 8 food safety compliance software for businesses In the food industry, safety and compliance are non-negotiable. Yet, many companies still rely on paper records and printed checklists to manage their operations. The result: wasted time, human errors, misplaced documents, and a lot of stress during audits. Today, several solutions make this process much simpler. In this article, we review the leading paperless food safety compliance software, their key features, and who they are designed for. The goal: to give you a clear overview so you can choose the software that best fits your needs. **Nancy Ing** Food safety consultant at Datahex ## Paperless Forms by Datahex Paperless Forms by Datahex replaces paper records with structured digital forms designed to meet HACCP and GFSI requirements, making food safety and quality records easy to retrieve and verify for audits. Issues are identified faster, corrective actions are properly documented, and gaps are addressed before they lead to compliance issues. ### Key features for Paperless Forms by Datahex * Customizable digital forms Create easy, intuitive digital forms with required fields, calculations, automations, and more to guide your team with constant data capture. * Built-in guidance Link photos, procedures and SOPs directly to forms to support accurate and consistent record-keeping. * Instant sync and real-time alerts Save and sync records instantly to the cloud, with the capability of receiving instant deviation alerts, giving your team immediate access for review, verification, and sharing. * Centralized, audit-ready records Centralize and search for all records, ensuring compliance and reducing audit preparation time. Securely store your records for over two years as required by food traceability regulations. * Real-time insights for faster decisions Capture and review records in real time, using BI tools to support faster, proactive decision-making and stronger leadership oversight while achieving live snapshots of your site’s compliance. ### Who it’s for Paperless Forms by Datahex is designed for both small and large food manufacturers, processors, and distributors looking for software that is simple, quick to deploy, and free of technical complexity. ## Allera Allera is a food safety and traceability platform that replaces paper logs with intuitive digital forms that adapt to any process. Allera forms capture live data and create alerts when limits are exceeded. The platform automatically stores records for audits—keeping teams compliant, connected, and confident. Pricing is fair and straightforward for developing food businesses. ### Key features for Allera * Digital forms & real-time validation Build custom forms, capture live data, and trigger instant corrective actions. * Audit-ready records Unlimited, automatically organized storage that’s fully searchable by lot code, date, or status. * Quality workflows & task management Assign, track, and verify monitoring tasks with built-in approvals. * Supplier & document control Manage certifications, track expirations, and maintain controlled versions of all quality documentation. ### Who it’s for Allera is built for food manufacturers needing fast FQMS implementation with minimal IT overhead. Implementation typically takes 30 days, and the platform is fully cloud-based and accessible from any device. ## TraceGains TraceGains is a cloud platform that connects manufacturers and suppliers to streamline compliance with FSMA and GFSI. It centralizes ingredient, specification, and supplier data in a collaborative digital network. ### Key features for TraceGains * Supplier forms Standardized digital forms that replace paper to speed up and improve supplier data collection. * Non-compliance alerts Automated alerts that highlight issues with documents or COAs, enabling fast corrective action. * Formulation & specification management Recipes and specifications managed with version control to track changes and ensure consistency. ### Who it’s for Medium to large manufacturers needing centralized supply chain, R&D, and compliance tools with marketplace access. ## SafetyChain SafetyChain is a digital plant management platform that unifies food safety, quality, and production. It captures real-time data to improve efficiency, reduce deviations, and ensure compliance. ### Key features for SafetyChain * Digital forms Mobile checklists for sanitation, GMP, HACCP, and inspections, accessible on tablets and smartphones. * Alerts & CAPA Automated notifications for out-of-spec results with corrective and preventive actions tracked through to closure. * Centralized records Data collected and stored from machines, sensors, and operators for real-time visibility. * Reporting & analytics Dashboards that highlight quality, supplier, and equipment performance to reduce risks. ### Who it’s for Large production environments aiming to integrate food safety, QA, and plant operations into one system. ## iAuditor by SafetyCulture iAuditor by SafetyCulture is a mobile-first inspection app for audits, checklists, and compliance monitoring, designed for teams on the move. ### Key features for iAuditor * Digital checklists Paper forms converted into smart digital checklists with photos, notes, and conditional logic. * Task assignment & tracking Tasks assigned with due dates and tracked through completion, with reports that include signatures and timestamps. * Analytics & integrations Real-time dashboards, API connections, offline mode, and sensor integration for full visibility. ### Who it’s for Food production, foodservice, and logistics teams needing a portable inspection and audit tool. ## MyHACCPPlan MyHACCPPlan simplifies HACCP creation and management for small food businesses with guided, digital workflows. ### Key features for MyHACCPPlan * Guided HACCP workflows Step-by-step instructions to build HACCP plans, ensuring nothing is overlooked. * Automation & preloaded data Hazards, ingredients, and processes preloaded to reduce manual work and errors. * Smart decision support Suggestions for critical control points and control measures based on industry best practices. * Centralized & searchable plans HACCP plans stored digitally, fully searchable, and audit-ready. ### Who it’s for Small food businesses needing an easy, affordable HACCP tool without complexity. ## Icicle ERP Icicle ERP is a complete enterprise system with integrated food safety, quality, and production modules. ### Key features for Icicle ERP * Integrated modules Modules covering food safety, quality, traceability, production, maintenance, suppliers, and order management. * Traceability Full traceability of lots and ingredients to ensure audit readiness. * Hazard analysis & smart suggestions Risk analysis with recommended controls, allergen management, and vulnerability tracking. ### Who it’s for Large manufacturers seeking a full ERP solution with advanced food safety and real-time operational control. ## FoodDocs FoodDocs uses AI to build HACCP programs and automate compliance tasks for food businesses of all sizes. ### Key features for FoodDocs * Smart setup HACCP plans and control tasks generated automatically by AI in just minutes based on a short questionnaire. * Digital checklists & guides Customizable forms with photos and videos, reminders, and autofill to save time. * Centralized records & audits Team documents, records, and internal audits stored securely in one platform. ### Who it’s for Restaurants, retail, healthcare, and multi-site businesses needing fast, easy compliance management. ## How to choose the right food safety software * Define your needs Clarify your goals—are you replacing paper forms? Managing HACCP plans? Improving traceability? Or needing real-time visibility? This helps you focus on solutions that address your challenges. * Consider your team’s skills Not every solution suits every skill level. Choose a platform that matches your staff’s tech proficiency and provides accessible training. * Focus on your compliance challenges Identify the biggest pain points—audits, documentation, or inspections—to prioritize the features that matter most. * Test with a demo or trial Always test software within your real workflow. Look for user experience, performance, and customer support responsiveness. * Think about growth and support Your system should evolve with your business. Look for scalable solutions that provide ongoing support and regular updates. ## The future of food safety compliance Digital food safety systems are now essential, not optional. In a competitive and regulated industry, they help businesses: * Preserve high food safety standards * Reduce the risk of recalls or contamination * Improve operational efficiency and decision-making * Centralize food safety documentation and audits * Integrate real-time monitoring and verification tools * Streamline food safety practices and inspections Whether you’re a small food business or a large manufacturer, adopting the right solution gives you control, confidence, and compliance. ## How Paperless Forms can help Paperless Forms makes the switch from paper to digital simple and fast. With minimal training, teams can track records, tasks, and corrective actions in one place. Automated reports and centralized data keep you audit-ready and compliant with HACCP principles, FSMA, and GFSI standards. # Understanding major changes in food labeling regulations Regulatory changes in the food industry impact product development and labeling. Gain clear insights and act early to stay compliant and maintain trust. ## New food regulations: What you need to know Federal regulatory changes are not just simple technical updates. They can have a direct impact on your formulations, your labels, and, ultimately, on the trust your customers place in your products. To help you stay informed and ready to act, here is a clear and practical overview of what to watch for and how to prepare. Public comment plays a crucial role in shaping these regulations and ensuring they reflect the needs of all stakeholders. :contentReference[oaicite:0]{index=0} ## Key changes to watch by 2026 ### Nutrition symbols on the front of the package **What you need to know** As of January 1, 2026, Health Canada will require prepackaged foods manufactured or imported into Canada that meet or exceed thresholds for saturated fat, sugars, or sodium to display a nutrition symbol on the front of the package. This symbol must follow precise rules regarding color, size, and placement. :contentReference[oaicite:1]{index=1} **Why it’s important** These symbols are designed to guide purchasing decisions. A label indicating a high content of sodium or saturated fat could, depending on the product, influence a consumer’s choice. :contentReference[oaicite:2]{index=2} **How to prepare** If not already done, it is recommended to identify packages that require adjustments and plan the necessary changes before the deadline. Afterwards, you can prioritize the next packages that will need to be reprinted. You can also consider reformulating certain products in order to reduce the amounts of saturated fats, sugars, or sodium while preserving their characteristics. :contentReference[oaicite:3]{index=3} ### Revision of the daily value for potassium **What you need to know** In July 2022, the daily value for potassium established by Health Canada was revised downward, now set at 3400 mg. This change may affect the percentage of the daily value (% DV) displayed in the Nutrition Facts table of certain products. :contentReference[oaicite:4]{index=4} An update was also made regarding sodium, but it applies only to products intended for children under 4 years old. This change in the reference value can make your % DV inaccurate, which may compromise the compliance of nutrition labeling. :contentReference[oaicite:5]{index=5} **How to prepare** Take advantage of already planned changes to your packaging related to the nutrition symbol to update the percentage of the daily value for potassium at the same time. This will allow you to optimize your revision efforts and ensure the accuracy of your nutritional information. :contentReference[oaicite:6]{index=6} ### Supervised supplemented foods **What you need to know** Supplemented foods are now subject to clear rules requiring a mandatory identifier on the label, an adapted Nutrition Facts table, and details concerning precise limits on additional ingredients. :contentReference[oaicite:7]{index=7} **Why it’s important** These new rules aim to reinforce transparency and safety for consumers. They require special attention when formulating and labeling. :contentReference[oaicite:8]{index=8} **How to prepare** Ensure your supplemented products display the required identifier, use the appropriate Supplemented Food Facts table, and display the mandatory warnings depending on the ingredients used. Make sure to keep your technical documentation up to date, especially regarding active ingredients and their concentrations. :contentReference[oaicite:9]{index=9} ### Vitamin D fortification **What you need to know** Vitamin D fortification thresholds have been raised for certain staple foods like milk and margarine. :contentReference[oaicite:10]{index=10} **Why it’s important** Your formulations and your Nutrition Facts tables may need to be reviewed in light of these new requirements. :contentReference[oaicite:11]{index=11} **How to prepare** Start by verifying that your current formulations meet the new thresholds. Then, update your compliance documents and product sheets to reflect the changes made. :contentReference[oaicite:12]{index=12} ## Regulatory changes that have taken place since December 2024 ### Labeling of plant-based products (United States) **What you need to know** On January 6, 2025, the FDA published a guidance document on naming conventions for plant-based meat substitutes. This document sets out the agency’s position on best labeling practices, with the goal of ensuring clarity and transparency. The objective is to help consumers quickly understand the nature of the products they are buying. :contentReference[oaicite:13]{index=13} **How to prepare** Start by identifying the products in your range that may require a label update and make the appropriate changes at your next print run. Then integrate this more transparent approach into your future product developments. :contentReference[oaicite:14]{index=14} ### Allergen labeling (United States) **What you need to know** On the same day, the FDA published the fifth edition of its Questions and Answers Regarding Food Allergen Labeling guide. This document provides new clarifications on how allergens must be declared. Notable changes include the removal of certain nuts from the list of priority allergens. Coconut, butternut, chestnut, and ginkgo nut are no longer part of it. The FDA has also broadened certain definitions. The term “milk” now includes milk from goats, sheep, and other ruminants, not just cow’s milk. Likewise, “eggs” now refers to eggs from ducks, geese, quails, and other avian species, in addition to chicken eggs. :contentReference[oaicite:15]{index=15} **How to prepare** Take the time to evaluate your product portfolio to identify those that require an update. In the future, apply this declaration approach from the development phase to ensure full compliance. :contentReference[oaicite:16]{index=16} ### Ban on FD&C Red No. 3 coloring (United States) **What you need to know** On January 15, 2025, the FDA announced the revocation of the authorization to use FD&C Red No. 3 coloring in food products. This decision follows a petition filed in 2023 by the Center for Science in the Public Interest. Red No. 3 is a synthetic dye derived from petroleum, used in foods since 1907, but banned in cosmetics for over 35 years due to its established link to cancer risks in animals. :contentReference[oaicite:17]{index=17} **Why it’s important** This regulatory decision aligns with the California Food Safety Act and aims to avoid fragmented regulation between different states. :contentReference[oaicite:18]{index=18} **How to prepare** Start by identifying products intended for the U.S. market that contain Red No. 3 coloring. Explore natural replacement solutions and plan to reformulate your recipes if necessary. :contentReference[oaicite:19]{index=19} **Deadline:** January 15, 2027 :contentReference[oaicite:20]{index=20} ### New regulations targeting composition standards, additives, and analytical methods (Canada) **What you need to know** On December 18, 2024, Health Canada and the Canadian Food Inspection Agency published the final version of a regulation amending several aspects related to food additives, compositional standards, microbiological criteria, and method of analysis for food. These changes aim to modernize how food composition and safety are regulated in Canada. :contentReference[oaicite:21]{index=21} **Main changes** More than 300 Canadian composition standards are now grouped into a separate document incorporated by reference, distinct from the core safety and health requirements of the Food and Drug Regulations. New references are added, including the updated Table of Food Additive Specifications and the revised Lists of Permitted Food Additives. The regulation also introduces new provisions on the sale and labeling of additive premixes. :contentReference[oaicite:22]{index=22} **How to prepare** If you use or manufacture food additive premixes, ensure that the labeling complies with the new guidelines. :contentReference[oaicite:23]{index=23} ## Regulation to watch: Stay tuned ### Nutrition info box (United States) **What you need to know** The FDA has proposed a new front-of-pack nutrition label called the “Nutrition Info Box.” This format aims to provide clear, interpretative information on levels of saturated fat, sodium, and added sugars per serving. :contentReference[oaicite:24]{index=24} **Why it’s important** Adding this new box to the front could require a redesign of several packages of your products sold in the U.S. :contentReference[oaicite:25]{index=25} **How to prepare** Stay tuned for future government publications to adapt when the regulation becomes official. :contentReference[oaicite:26]{index=26} ## What now? Regulatory requirements are accumulating and, in many cases, deadlines are tight. To avoid having to modify the same package multiple times, it is advisable to group regulatory updates whenever you overhaul a label. Start by clearly identifying the changes applicable to your products and establish a priority order to proceed. Once a plan is in place, the rest will be much easier to manage. :contentReference[oaicite:27]{index=27} ## How Datahex can help? At Datahex, we specialize in simplifying food labeling compliance for businesses of all sizes. Our team monitors regulatory changes in Canada and the United States, so you always have up-to-date requirements for your product labels. We help you identify which labels need updates, interpret new regulations, and ensure your ingredient lists, Nutrition Facts tables, and allergen statements are always compliant. :contentReference[oaicite:28]{index=28} **About the author** Julie Langlois works alongside food companies as a regulatory consultant, helping ensure label compliance in both Canada and the United States. With over 15 years of experience in labelling, she brings deep expertise in CFIA, FDA, and USDA requirements to help businesses avoid costly labeling errors, accelerate time-to-market, and reduce the risk of non-compliance. :contentReference[oaicite:29]{index=29} # Promoting worker safety in food manufacturing Worker safety is a key part of successful food manufacturing. While food safety systems primarily protect consumers, they also play an important role in creating a safe and efficient workplace for employees. Prioritizing both worker and food safety ensures better operations and product quality. ## How food safety systems support worker safety ### Thoughtful facility design Food safety systems encourage smart facility layouts that reduce risks and improve workflows. For example, separating raw materials from finished goods can prevent cross-contamination and reduce workplace congestion, lowering the chance of accidents. Ergonomic workstations, slip-resistant flooring, and well-marked emergency exits further support safety and compliance. ### Improved sanitation and hygiene Cleanliness protocols tied to food safety help protect workers from exposure to harmful pathogens and allergens. Non-toxic cleaning agents, proper waste disposal, and air quality checks contribute to a healthier workplace while maintaining product safety. ### Real-time monitoring systems Digital tools like sensors and monitoring systems improve safety by identifying risks such as overheating equipment or poor air quality. Automated alerts enable quick responses, preventing accidents and maintaining a safe work environment. ### Ongoing training Regular training ensures employees understand how to use protective equipment, follow hygiene standards, and handle materials safely. Refresher courses and scenario-based simulations keep teams updated on best practices and regulatory requirements. ### Risk management Tools like Hazard Analysis and Critical Control Points (HACCP) help identify and address risks, such as slippery floors or equipment issues. This proactive approach protects both workers and products, promoting safety and quality. ## Beyond the production floor Worker safety also involves supply chain management, equipment maintenance, and emergency preparedness. Collaborating with suppliers, using predictive maintenance to prevent failures, and having solid emergency plans address risks across all operations. ## Benefits of focusing on worker safety * **Fewer incidents** A safer workplace reduces accidents and disruptions. * **Higher productivity** Healthy employees are more focused and effective. * **Regulatory compliance** Meeting safety standards avoids fines and operational issues. * **Better morale and retention** Workers who feel safe and valued are more likely to stay. ## How Paperless Forms can help By using **Paperless Forms**, food manufacturers can strengthen both food safety and worker safety. The solution combines real-time monitoring, predictive analytics, and automated compliance tracking, creating a safer and more productive workplace. ## About the author Nancy Ing Food safety consultant at Datahex # Adapting to the new front-of-pack nutrition labelling rules In July 2022, Health Canada announced new regulations requiring a front-of-pack nutrition symbol on certain foods. Starting January 1, 2026, all foods manufactured or imported into Canada must display the symbol when applicable. :contentReference[oaicite:0]{index=0} ## Purpose, scope, and exemptions To help consumers make quick and informed choices, the regulation now requires that certain foods high in saturated fats, sugars, and/or sodium display a nutrition symbol on the front of the packaging. Products that are affected: * Products that meet or exceed the thresholds for saturated fats, sugars, and/or sodium must display the nutrition symbol, unless they are exempt. * Not all products will need to display the symbol — if a product is below the thresholds or qualifies for an exemption, it is not required to show the symbol. :contentReference[oaicite:1]{index=1} ## Types of products that are exempt Examples of exempted products include: * Foods already exempt from the Nutrition Facts Table * Foods with a protective effect on health and no added sodium, sugars, or saturated fats * Certain dairy products that are significant sources of calcium * Raw ground meats and poultry made from a single ingredient * Foods that are obvious sources of saturated fats, sugars, and/or sodium :contentReference[oaicite:2]{index=2} ## Requirements and their impact The regulation includes strict requirements for the symbol’s size, color, and placement, ensuring consistency and visibility across all packaging. It also impacts product claims: * Health-related claims are not allowed when the nutrient appears in the symbol, unless it’s a “Reduced in…” claim. * Claims that are allowed for other nutrients must comply with new character height limitations, to avoid drawing disproportionate attention. These visual and textual adjustments must be considered to ensure overall compliance and preserve brand messaging. :contentReference[oaicite:3]{index=3} ## Impact of this regulation on other departments By involving these teams upfront, businesses can streamline the transition and avoid costly surprises down the line. The implementation of front-of-package nutrition labelling is not limited to regulatory affairs — it requires a collaborative effort across several departments: * **R&D** can consider nutrient thresholds early in product development to avoid reformulations late in the process. * **Marketing** needs to account for the symbol’s placement and visual impact when designing or updating packaging. * **Purchasing** plays a crucial role in sourcing compliant packaging and coordinating timelines to reduce waste and delays. :contentReference[oaicite:4]{index=4} ## Effective date of the regulation The new front-of-package nutrition labelling regulation will come into effect on January 1, 2026. As of that date, all foods manufactured or imported into Canada must display the new nutrition symbol if they meet or exceed the thresholds for saturated fats, sugars, and/or sodium, unless exempted. To avoid operational delays, businesses are strongly encouraged to begin reviewing and updating their packaging now. Depending on your strategy, you may choose to reformulate products to remain below the threshold and avoid the symbol, or adjust packaging designs to ensure full compliance with the new requirements. In both cases, proactive planning is key to a smooth and timely transition. :contentReference[oaicite:5]{index=5} ## How Datahex can help At Datahex, our food labeling compliance team helps you navigate Health Canada’s front-of-package labelling requirements. From assessing exemptions to updating labels and claims, we ensure your packaging is compliant, clear, and ready for 2026. We also offer training sessions to help your team understand and apply the new regulations with confidence. :contentReference[oaicite:6]{index=6} ## About the author Julie Langlois works alongside food companies as a regulatory consultant, helping ensure label compliance in both Canada and the United States. With over 15 years of experience in labeling, she brings deep expertise in CFIA, FDA, and USDA requirements to help businesses avoid costly labeling errors, accelerate time-to-market, and reduce the risk of non-compliance. :contentReference[oaicite:7]{index=7} # Best practices for GFSI audits Best practices for GFSI audits Earning certification under GFSI standards like SQF and BRC is important for food manufacturers aiming to prioritize safety, expand market opportunities, and build trust. Preparing for these audits doesn’t have to be overwhelming—here are some practical, straightforward tips to help you succeed. :contentReference[oaicite:0]{index=0} **Nancy Ing** Food safety consultant at Datahex :contentReference[oaicite:1]{index=1} ## Essential tips to prepare for SQF and BRC audits 1. ### Understand the standards Take time to familiarize yourself with the specific requirements of SQF and BRC. While both focus on food safety, SQF emphasizes management systems, and BRC also highlights product quality and legal compliance. Knowing these details can help you focus your preparation on the most important areas for your business. :contentReference[oaicite:2]{index=2} 2. ### Keep documentation simple and accessible Organized, accurate documentation is key to audit success. Maintain clear records for your HACCP plan, cleaning schedules, training logs, and supplier verification. Digital tools can help streamline record-keeping, minimize errors, and make retrieval quick and easy during audits. :contentReference[oaicite:3]{index=3} 3. ### Conduct regular internal audits Internal audits are an effective way to spot and fix issues before the official audit. Focus on areas like critical control points (CCPs), traceability, and corrective actions. Address gaps promptly and document the improvements—this shows auditors that you’re proactive about food safety. :contentReference[oaicite:4]{index=4} 4. ### Train your team and keep them involved Audit success is a team effort. Regular training helps employees understand their roles in maintaining compliance. Make sure staff feel confident answering auditor questions and can explain the steps they take to meet food safety standards. :contentReference[oaicite:5]{index=5} 5. ### Strengthen traceability and supplier management A strong traceability system is essential for compliance. Ensure you can track raw materials and finished products throughout the supply chain. Reliable supplier verification programs demonstrate your commitment to sourcing high-quality, safe ingredients. :contentReference[oaicite:6]{index=6} ## Why GFSI audits matter * **Market opportunities** Certification opens doors to global markets and top retailers. :contentReference[oaicite:7]{index=7} * **Building trust** It reinforces your commitment to food safety and strengthens your reputation. :contentReference[oaicite:8]{index=8} * **Operational improvements** The audit process drives continuous improvement across your business. :contentReference[oaicite:9]{index=9} ## How Datahex can help At Datahex, we offer simple, effective solutions to support your GFSI audit preparation. From managing documentation to tracking compliance, our solutions make it easier to stay on top of SQF and BRC requirements. :contentReference[oaicite:10]{index=10} # Preventing cross-contamination in mixed-product facilities In facilities that handle diverse products like meat, dairy, and plant-based items, preventing cross-contamination is a constant challenge. Managing these risks is critical to food safety, meeting regulations, and protecting consumer trust. A practical approach with clear systems and ongoing adjustments can make a big difference. :contentReference[oaicite:0]{index=0} **Nancy Ing** Food safety consultant at Datahex :contentReference[oaicite:1]{index=1} ## Strategies to reduce cross-contamination risks ### Zoning and physical separation Separating areas for different product types is one of the most effective ways to prevent cross-contamination. Physical barriers, designated equipment, and clear workflows help reduce risks. Tools like color-coded zones, directional signs, and separate pathways for raw and finished goods can make these systems easier to follow and more effective. :contentReference[oaicite:2]{index=2} ### Hygiene and sanitation practices Tailored cleaning routines are key in mixed-product facilities. Use reliable cleaning methods that remove allergens and pathogens effectively, and adjust cleaning frequency based on the specific risks of your products. Tools like ATP swabs or allergen testing ensure cleaning is thorough. Automating some cleaning processes can also improve consistency while reducing manual work. :contentReference[oaicite:3]{index=3} ### Training and team accountability Your team plays a big role in preventing cross-contamination. Regular training on hygiene, protective gear, and workflow practices keeps everyone aligned with safety standards. Encouraging accountability and offering refreshers or hands-on training helps staff stay confident and prepared for changes in safety requirements. :contentReference[oaicite:4]{index=4} ### Allergen management plans For facilities working with allergens, detailed plans are essential. Keep allergenic ingredients separate with proper storage, labeling, and dedicated equipment or lines. Regular monitoring and verification, along with tools like rapid allergen testing kits, add an extra layer of protection. :contentReference[oaicite:5]{index=5} ### Digital monitoring and traceability Digital tools simplify cross-contamination prevention by tracking cleaning, allergen control, and compliance in real time. These systems provide clear records and enable faster action when risks arise. Traceability tools also streamline documentation, making it easier to meet audit and compliance requirements. :contentReference[oaicite:6]{index=6} ## Looking beyond daily operations Cross-contamination prevention starts within your facility but also extends to raw materials, supply chain partners, and downstream processes. Work closely with suppliers to ensure they meet safety standards, and consider tamper-evident packaging for sensitive products. Staying informed on industry trends and best practices helps keep your systems effective and up to date. :contentReference[oaicite:7]{index=7} ## Why cross-contamination prevention matters * **Protecting consumers** Preventing allergenic reactions and foodborne illnesses safeguards public health. :contentReference[oaicite:8]{index=8} * **Meeting regulations** Compliance ensures certifications and market access. :contentReference[oaicite:9]{index=9} * **Building trust** Strong safety standards enhance your brand’s reputation and foster loyalty. :contentReference[oaicite:10]{index=10} * **Improving operations** Prevention reduces waste and avoids disruptions from contamination incidents. :contentReference[oaicite:11]{index=11} ## How Datahex can help At Datahex, we provide practical digital solutions for mixed-product facilities. Our tools offer real-time monitoring, automated documentation, and data-driven insights to streamline safety efforts. By helping you identify risks early and stay compliant, we make cross-contamination prevention more manageable. :contentReference[oaicite:12]{index=12} # Using data to prevent downtime and improve efficiency In food manufacturing, unplanned downtime can be costly. Delays, stoppages, and reactive troubleshooting reduce production efficiency and create stress for frontline teams. Leveraging data collected on the plant floor can help manufacturers prevent downtime and improve overall efficiency. ([datahex.com](https://www.datahex.com/articles/using-data-to-prevent-downtime-and-improve-efficiency?utm_source=chatgpt.com)) **Nancy Ing** Food safety consultant at Datahex ([datahex.com](https://www.datahex.com/articles/using-data-to-prevent-downtime-and-improve-efficiency?utm_source=chatgpt.com)) ## What causes downtime? Unplanned downtime often stems from issues such as: - Equipment failures - Missing or delayed quality checks - Human errors in documentation - Poor communication between teams Addressing these challenges proactively helps reduce downtime and improve the flow of operations. ## Why data matters Data — when collected, organized, and analyzed effectively — becomes a powerful tool. It can help teams: - Identify patterns in equipment performance - Spot recurring issues before they escalate - Allocate resources strategically - Improve communication across shifts and departments Data provides a factual basis for decision-making, helping prevent disruptions and strengthen processes. ## Key ways to use data for efficiency ### Real-time monitoring Real-time monitoring empowers teams to see what’s happening on the floor now, not later. Automated alerts and dashboards allow supervisors to catch deviations before they lead to downtime. ### Trend analysis Historical data reveals patterns. By analyzing trends, manufacturers can improve preventive maintenance, anticipate bottlenecks, and optimize schedules. ### Standardized data collection Consistent, digital data collection ensures teams are working from a shared view of reality. Paper logs and manual entries often contain gaps or errors, which can mask critical issues. ### Predictive insights Predictive analytics help identify where problems are likely to occur. This allows teams to act before failures happen, reducing disruptions and improving uptime. ## Translating data into actions Data is only valuable if it leads to action. Prioritize insights that: - Reduce risk - Improve team coordination - Strengthen controls - Target recurring issues Actionable data turns insights into improved efficiency and reduced downtime. ## How Datahex can help Datahex provides digital tools and support to help you collect, analyze, and act on food safety and operational data. Centralized information, real-time dashboards, and automated alerts help your team stay ahead of issues and prevent downtime. ([datahex.com](https://www.datahex.com/articles/using-data-to-prevent-downtime-and-improve-efficiency?utm_source=chatgpt.com)) # The paperless future of food safety compliance Food safety compliance is evolving. As regulations become more demanding and operations more complex, paper-based systems are no longer sufficient. Digital, paperless solutions are transforming how food businesses manage compliance, efficiency, and risk. ## Why paper-based systems fall short Paper records are familiar, but they create challenges: - Documents can be lost, damaged, or incomplete - Manual entry increases the risk of errors - Retrieving records for audits is time-consuming - Data analysis is limited or impossible These limitations make it harder to maintain compliance and respond quickly to issues. ## The shift toward digital food safety systems Paperless systems centralize data and provide real-time visibility into operations. Digital records improve accuracy, traceability, and accountability while reducing administrative burden. With paperless tools, food safety becomes part of daily operations rather than a reactive task. ## Benefits of going paperless ### Real-time visibility Data is available instantly, allowing teams to identify issues as they occur and respond immediately. ### Improved accuracy Built-in validations and required fields reduce incomplete or incorrect records. ### Audit readiness Records are centralized, searchable, and always available for inspections. ### Time savings Teams spend less time managing paperwork and more time focusing on operations and improvement. ### Better decision-making Access to trends and insights supports proactive risk management and continuous improvement. ## Supporting compliance and growth As businesses grow, paper systems struggle to scale. Digital solutions adapt more easily to multi-site operations, new regulations, and evolving processes. Paperless systems also support stronger collaboration across departments and shifts. ## How Datahex can help Datahex provides practical digital food safety solutions that replace paper records with structured, audit-ready data. Our tools help food businesses stay compliant, reduce risk, and operate more efficiently in a paperless environment. Helping businesses succeed since 2001. # Understanding SQF certification for food manufacturers Food safety should always be a priority, and obtaining the right certification is an important step for any food business. SQF certification is a valuable way to show your commitment to maintaining high safety and quality standards. But what exactly is SQF certification, and why should food manufacturers care? In this post, we’ll walk through what SQF certification involves and why it’s beneficial for your business. :contentReference[oaicite:0]{index=0} **Nancy Ing** Food safety consultant at Datahex ## What is SQF certification SQF (Safe Quality Food) certification is an internationally recognized program that ensures your company meets specific standards for food production, handling, and quality management. Developed under the Global Food Safety Initiative (GFSI), SQF certification assures stakeholders that your safety practices are credible and reliable. :contentReference[oaicite:1]{index=1} ### There are three levels of certification: 1. **SQF Fundamentals** For smaller businesses just starting their food safety compliance journey. :contentReference[oaicite:2]{index=2} 2. **SQF Food Safety Code** Covers comprehensive food safety standards for production, processing, and handling. :contentReference[oaicite:3]{index=3} 3. **SQF Quality Code** Focuses on product quality, building on food safety to ensure consistent quality. :contentReference[oaicite:4]{index=4} ## Why SQF matters for food manufacturers SQF certification is more than just meeting regulations. It shows your customers that you prioritize safety and quality. Here’s why it’s important: :contentReference[oaicite:5]{index=5} * **Access to new markets** Many retailers and buyers require SQF certification from their suppliers. Having this certification opens doors to more business opportunities. :contentReference[oaicite:6]{index=6} * **Improved food safety practices** The certification process helps you strengthen your food safety practices, reducing risks like foodborne illness and costly recalls. :contentReference[oaicite:7]{index=7} * **Consumer confidence** SQF certification gives consumers peace of mind, showing that you are committed to delivering safe, high-quality food. :contentReference[oaicite:8]{index=8} ## The SQF certification process The SQF certification process involves several steps: :contentReference[oaicite:9]{index=9} 1. **Determine scope** Decide which products and processes will be included in the certification. :contentReference[oaicite:10]{index=10} 2. **Develop your food safety plan** Create a structured plan that addresses potential hazards, critical control points, and monitoring procedures. :contentReference[oaicite:11]{index=11} 3. **Select a certification body** Choose a third-party organization to conduct the audit. :contentReference[oaicite:12]{index=12} 4. **Pre-assessment audit** Many businesses do a pre-assessment to find and address any gaps before the official audit. :contentReference[oaicite:13]{index=13} 5. **Certification audit** An auditor will evaluate your facility, processes, and records through interviews, inspections, and documentation reviews. :contentReference[oaicite:14]{index=14} 6. **Address non-conformities** If any issues arise, you’ll have a chance to correct them before receiving certification. :contentReference[oaicite:15]{index=15} 7. **Receive certification** Once you’re compliant, you’ll receive your SQF certificate, showing your adherence to globally recognized standards. :contentReference[oaicite:16]{index=16} ## Maintaining SQF certification SQF certification is an ongoing process. To keep your certification, you’ll need to undergo annual audits and continuously improve your food safety practices. This ensures ongoing compliance and keeps food safety a top priority for your business. :contentReference[oaicite:17]{index=17} ## Key takeaways * SQF certification shows your commitment to food safety and quality, building trust with customers and regulators. :contentReference[oaicite:18]{index=18} * The certification process includes planning, effective practices, and a third-party audit. :contentReference[oaicite:19]{index=19} * To maintain certification, you’ll need to focus on continuous improvement and ongoing compliance. :contentReference[oaicite:20]{index=20} For food manufacturers, SQF certification is more than just a badge. It helps secure your supply chain, ensure regulatory compliance, and build consumer trust. :contentReference[oaicite:21]{index=21} ## How Datahex can help At Datahex, we understand the complexities of food safety and the importance of achieving and maintaining SQF certification. Our team is dedicated to supporting food manufacturers through every step of the certification process, from initial planning to ongoing compliance. :contentReference[oaicite:22]{index=22} # FSMA 204: A new approach to U.S. food traceability Food traceability in the United States is entering a new phase. With FSMA 204, the FDA introduces stricter requirements to improve the ability to track foods through the supply chain and respond more effectively to food safety incidents. For food businesses, understanding these changes is essential to remain compliant and prepared. **Nancy Ing** Food safety consultant at Datahex ## What is FSMA 204? FSMA 204 is part of the Food Safety Modernization Act and focuses specifically on food traceability. The rule establishes additional recordkeeping requirements for certain foods listed on the Food Traceability List (FTL), with the goal of enabling faster identification and removal of unsafe food from the market. ## Why FSMA 204 matters When food safety incidents occur, delays in identifying affected products can increase risk to consumers and lead to broader recalls. FSMA 204 is designed to reduce these delays by improving data consistency and accessibility across the supply chain. The regulation aims to: - Enable faster outbreak investigations - Reduce the scope of recalls - Improve public health protection - Strengthen confidence in the food system ## Key requirements under FSMA 204 FSMA 204 introduces specific obligations for covered foods. ### Food Traceability List (FTL) The FDA has identified a list of foods considered higher risk. Businesses that manufacture, process, pack, or hold these foods must comply with enhanced traceability requirements. ### Key Data Elements (KDEs) Companies must capture and maintain specific data elements at each critical tracking event, such as harvesting, receiving, transforming, and shipping food. ### Traceability lot codes Products must be assigned traceability lot codes to link foods to their origin and movement through the supply chain. ### Traceability plan Covered entities must maintain a traceability plan that explains how they capture, store, and share required traceability records. ## Who must comply FSMA 204 applies to food businesses involved in handling foods on the Food Traceability List, including manufacturers, processors, distributors, and certain retailers. Some exemptions apply depending on business size, product type, and activities performed. ## Compliance timeline The FDA has established a compliance date of January 20, 2026. Businesses must ensure systems and processes are in place by this deadline to meet FSMA 204 requirements. ## Challenges for food businesses - Collecting consistent traceability data across systems - Coordinating information with suppliers and customers - Managing large volumes of records - Training teams on new requirements Without digital tools, meeting these requirements can be complex and time-consuming. ## How Datahex can help Datahex supports food businesses preparing for FSMA 204 by helping implement digital traceability systems, standardize data collection, and maintain audit-ready records. Our solutions help simplify compliance while improving visibility across the supply chain. Helping businesses succeed since 2001. # Reducing risk in dairy processing Dairy processing presents unique food safety challenges. From raw milk handling to finished product distribution, controlling risks is essential to protect consumers, meet regulatory requirements, and maintain product quality. A structured, proactive approach helps dairy processors reduce risk and strengthen their operations. **Nancy Ing** Food safety consultant at Datahex ## Key risks in dairy processing Dairy products are particularly sensitive due to their composition and processing conditions. Common risks include: - Microbial contamination - Temperature abuse during storage or transport - Cross-contamination between raw and finished products - Inadequate sanitation - Allergen mismanagement Managing these risks requires strict controls and consistent monitoring. ## Importance of preventive controls Preventive controls form the foundation of effective dairy food safety programs. Identifying hazards early and implementing controls helps avoid costly recalls and protects public health. Hazard analysis should consider: - Raw material sourcing - Processing steps - Equipment and environment - Storage and distribution ## Sanitation and hygiene practices Effective sanitation programs are critical in dairy environments. Regular cleaning, validated sanitation procedures, and environmental monitoring help control pathogens such as Listeria monocytogenes. Employee hygiene and training also play a vital role in maintaining clean processing conditions. ## Temperature control and monitoring Temperature control is essential at every stage of dairy processing. Monitoring refrigeration, pasteurization, and cold storage helps ensure product safety and shelf life. Real-time temperature monitoring allows teams to respond quickly to deviations before products are compromised. ## Traceability and documentation Accurate documentation supports traceability and regulatory compliance. Being able to track raw materials, processing batches, and finished products enables faster response during incidents. Digital records improve accuracy and make audits more efficient. ## Benefits of a risk-based approach * **Improved food safety** Strong controls reduce the likelihood of contamination. * **Regulatory compliance** Meeting requirements helps maintain certifications and market access. * **Operational efficiency** Fewer incidents mean less downtime and waste. * **Consumer confidence** Consistent quality builds trust in dairy brands. ## How Datahex can help Datahex provides digital tools and expertise to support dairy processors in managing risks effectively. From preventive controls to real-time monitoring and audit-ready documentation, our solutions help simplify compliance and improve food safety outcomes. Helping businesses succeed since 2001. # The importance of traceability in meat processing Traceability is a critical component of food safety in meat processing. Being able to track products through every stage of production and distribution helps protect consumers, meet regulatory requirements, and respond quickly to incidents. Strong traceability systems are essential for maintaining control in complex meat supply chains. **Nancy Ing** Food safety consultant at Datahex ## Why traceability matters in meat processing Meat products are subject to strict regulatory oversight due to higher food safety risks. Traceability enables companies to identify where products come from, how they were processed, and where they were distributed. Effective traceability helps: - Contain recalls quickly - Minimize the scope of incidents - Protect public health - Maintain customer and regulator trust ## Regulatory expectations Regulatory authorities require meat processors to maintain detailed records that support traceability. These records demonstrate control over sourcing, processing, and distribution. Traceability requirements often include: - Lot identification - Supplier and customer records - Processing and production data - Distribution information ## Key components of a traceability system ### Lot and batch tracking Assigning lot codes links raw materials to finished products, enabling rapid identification during recalls. ### Record accuracy and accessibility Records must be complete, accurate, and easily retrievable. Delays or gaps can hinder investigations and increase risk. ### Integration across operations Traceability should connect receiving, processing, packaging, and shipping activities to provide a complete product history. ## Challenges in meat processing - High production volumes - Multiple product transformations - Short shelf life - Manual, paper-based records These challenges make digital traceability systems increasingly important. ## Benefits of strong traceability * **Faster recall response** Reduces risk to consumers and limits business impact. * **Regulatory compliance** Supports inspections and certification requirements. * **Operational visibility** Improves understanding of product flow and performance. * **Brand protection** Demonstrates accountability and commitment to safety. ## How Datahex can help Datahex supports meat processors with digital tools that improve traceability, documentation, and audit readiness. Our solutions help centralize records, improve data accuracy, and strengthen food safety programs. Helping businesses succeed since 2001. # HACCP in slaughterhouses: key considerations Implementing HACCP in slaughterhouses is essential to control food safety risks in one of the most highly regulated and sensitive segments of the food industry. From live animal handling to carcass processing, each step presents potential hazards that must be identified, controlled, and monitored. **Nancy Ing** Food safety consultant at Datahex ## Why HACCP is critical in slaughterhouses Slaughterhouses operate in environments where biological, chemical, and physical hazards are present throughout the process. HACCP provides a structured framework to prevent contamination and ensure food safety from the very first stages of production. Strong HACCP systems help: - Reduce food safety risks - Meet regulatory requirements - Protect public health - Maintain market access ## Key hazards in slaughterhouse operations Common hazards include: - Pathogenic bacteria such as Salmonella and E. coli - Cross-contamination during slaughter and evisceration - Chemical residues from cleaning agents or veterinary drugs - Physical hazards such as metal fragments or bone pieces Identifying these hazards accurately is the foundation of an effective HACCP plan. ## Critical control points (CCPs) CCPs in slaughterhouses often include: - Stunning and bleeding - Evisceration - Carcass washing - Chilling and cold storage Each CCP must have defined critical limits, monitoring procedures, and corrective actions to ensure control is maintained. ## Monitoring and verification Continuous monitoring ensures CCPs remain within critical limits. Verification activities confirm that HACCP plans are working as intended and include: - Record reviews - Internal audits - Equipment calibration - Microbiological testing Accurate documentation supports both compliance and continuous improvement. ## Training and employee involvement Employees play a key role in HACCP implementation. Proper training ensures staff understand hazards, procedures, and their responsibilities. Clear communication and accountability strengthen food safety culture within slaughterhouse operations. ## Documentation and traceability Comprehensive documentation supports traceability and regulatory compliance. Being able to trace animals, carcasses, and finished products allows for rapid response if issues arise. Digital records improve accuracy, accessibility, and audit readiness. ## Benefits of a strong HACCP system * **Improved food safety** Systematic controls reduce contamination risks. * **Regulatory compliance** HACCP supports inspections and certification requirements. * **Operational consistency** Standardized procedures improve efficiency and reliability. * **Consumer confidence** Demonstrates commitment to food safety and quality. ## How Datahex can help Datahex supports slaughterhouses with HACCP implementation, audits, training, and digital tools that simplify monitoring and documentation. Our solutions help ensure HACCP systems are effective, practical, and audit-ready. Helping businesses succeed since 2001.